📜 Bylaws of El Rio de Los Angeles Veterans Collaborative Committee
ARTICLE I – OFFICERS
Section 1. The Officers of the EL RIO DE LOS ANGELES VETERANS COLLABORATIVE COMMITTEE (hereinafter referred to as the COMMITTEE) shall consist of President/Chairman, Vice Chairman, Treasurer, Recording Secretary, and four (4) Executive Board Members. If needed, the position of Vice Chairman may be combined with that of Recording Secretary.
Section 2. A term in office shall consist of two (2) years. No Officer shall be eligible for more than two (2) consecutive terms. In filling vacant offices, an officer who has served more than half a term is considered to have served a full term for that office.
Section 3. Terms of COMMITTEE OFFICERS shall commence in January and conclude in December, in coordination with Section 2 above.
Section 4. Nominations for COMMITTEE OFFICERS will be held in the last meeting of the calendar year that concludes the current Officers’ terms.
ARTICLE II – DUTIES OF THE PRESIDENT/CHAIRMAN
Section 1. The President/Chairman shall preside at all COMMITTEE meetings, preserve order, and enforce the laws thereof. He shall decide all questions of order and usage and ensure that meetings are held on a regular basis.
Section 2. The President/Chairman shall see that all business brought before the COMMITTEE is properly addressed to conclusion. When needed, he shall make temporary appointments of Officers and all committees not otherwise provided for in these By-Laws.
Section 3. The President/Chairman shall be signatory, or co-signatory, to all correspondence of the COMMITTEE.
Section 4. The President/Chairman shall ensure that an internal audit of the financial records of the Treasurer is performed quarterly. Any officer of the COMMITTEE who is a co-signatory to disbursements will not be assigned to audit the financial records.
Section 5. When deemed necessary by a majority of the COMMITTEE OFFICERS, the President/Chairman shall employ an accountant to audit the financial records of the COMMITTEE.
ARTICLE III – DUTIES OF THE CO-CHAIR (C.C.)
Section 1. The C.C. shall preside at all meetings of the COMMITTEE in the absence of the Chairman.
Section 2. The C.C. shall work under the direction of the Chairman and may be assigned to perform work of the COMMITTEE.
Section 3. The C.C. shall countersign all checks issued by the Chairman on behalf of the COMMITTEE.
ARTICLE IV – DUTIES OF THE TREASURER (T.R.)
Section 1. The T.R. of the COMMITTEE shall keep an accurate record of all monies received and keep an accurate account of all disbursements.
Section 2. The T.R. shall keep such books and records and issue all receipts as required by the COMMITTEE.
Section 3. The T.R. shall pay all bills approved by the President/Chairman and Co-Chair.
Section 4. The T.R. shall provide all financial records for COMMITTEE audits and will give financial reports at COMMITTEE meetings.
Section 5. The T.R. shall deposit all monies collected by the COMMITTEE promptly in a financial institution designated by the Chairman.
ARTICLE V – DUTIES OF THE RECORDING SECRETARY (R.S.)
Section 1. The R.S. of the COMMITTEE shall be responsible for keeping an accurate written record of the business conducted at all meetings.
Section 2. At the opening of all meetings, the R.S. shall read the minutes of the previous meeting and provide an agenda for all meetings.
Section 3. The R.S. shall conduct all written correspondence for the COMMITTEE as directed by the Chairman or Vice Chairman.
ARTICLE VI – DUTIES OF THE EXECUTIVE BOARD (E.B.)
Section 1. The E.B. shall consist of four (4) members of the COMMITTEE.
Section 2. Members of the E.B. and the T.R. shall conduct all internal audits as directed by the Chairman.
ARTICLE VII – MEETINGS
Section 1. Regular meetings shall be held quarterly at the time, date, and location designated by the President/Chairman.
Section 2. Special meetings may be called as needed by the President/Chairman.
Section 3. Written notice of meetings will be sent to all members of the COMMITTEE at least two weeks prior to the scheduled meeting.
Section 4. A quorum shall consist of at least four (4) COMMITTEE members and the President/Chairman or his designee.
ARTICLE VIII – AMENDMENT TO BY-LAWS
Section 1. These By-Laws may be amended, altered, or repealed by a majority of COMMITTEE members voting at a regular or special meeting.
ARTICLE IX – FUNDS
Section 1. The funds of El Rio de Los Angeles Veterans Collaborative, hereinafter referred to as the Organization, will be used solely for charitable and educational purposes.
Section 2. The Organization’s funds will not be used for supporting or opposing any political candidates.
Section 3. The Organization’s funds will not be used to support any non-exempt purposes.
Section 4. Upon dissolution of the Organization, all assets will be distributed to one or more organizations that qualify as exempt under section 501(c)(3) of the Internal Revenue Code.